Reclaim the seats nobody uses.
Microsoft 365 Copilot is one of the most expensive licences you will buy. Module A shows exactly which seats earn it, which do not, and what the difference is worth in cash — ready for the renewal conversation.
The six signals behind the reclaim number
Each one on its own is a report. Together they are an argument you can take to finance.
Purchased vs assigned
Seats bought on the agreement against seats actually handed to a person. The gap is pure, invisible waste and it is usually the first surprise.
Assigned vs active
A seat assigned in March to somebody who has opened Copilot twice since. Dormancy is scored against a threshold you set, not one we picked.
Adoption by app
Where Copilot is actually used — Teams, Word, Excel, Outlook, Chat — so a stalling roll-out shows up as a pattern rather than a complaint.
Reclaimable spend
The dormant and unassigned seats converted to a monthly and annual figure at your own licence rate. One number, defensible, ready for finance.
Renewal right-sizing
How many seats you should actually be buying next term, with the evidence for the reduction attached to each seat it came from.
Multi-tenant roll-up
For MSPs and groups: the same ROI picture across every client tenant, with each estate’s reclaim ranked against the others.
From scan to reclaim list
Four screens, in the order the product produces them.
Your whole Copilot estate at a glance
Reclaimable spend, adoption and the top opportunities to act on — the first thing you see after every scan, and the screen a CFO actually reads.
- Monthly spend and reclaimable $/month
- Adoption rate and active users
- Agent health and top opportunities
Purchased, assigned, actually used
Three numbers that are rarely the same. Copilot Insights puts them side by side, scores every user as active, low-usage or dormant, and prices the gap in $/month and $/year.
- Active, low-usage and dormant status per user
- Adoption by app: Teams, Word, Excel, Outlook, Chat
- Adjustable dormancy threshold and a one-click reclaim list
A reclaim list, not a dashboard to admire
A prioritised, plain-English list of what to do next — reclaim these seats, reassign that one, review this agent — each tied to the numbers behind it and each with a saving attached.
- Licence actions and governance reviews in one list
- Saving and priority per row
- Export to CSV or PDF for the renewal pack
Snapshots you can put in front of a board
Run a read-only scan whenever you need a fresh picture and compare snapshots over time — so at renewal you are arguing from a trend, not an anecdote.
- On-demand scans, minutes to run
- Snapshot history per tenant
- Trend of spend, adoption and savings
The renewal conversation, with evidence
Finance & FinOps
A defensible number for next term's seat count, with the dormant users behind it listed rather than asserted.
IT administrators
A reclaim list that says which seats to pull and which to reassign, without a weekend of Graph queries and spreadsheets.
MSPs & partners
A repeatable quarterly ROI review across client tenants — and a reason to be in the renewal conversation at all.
Find out what you are not using.
One free, read-only scan on your real tenant gives you the purchased, assigned and active split, and the reclaim figure that falls out of it.
Read-only · activity metadata only · never prompt content
More on Copilot Insights
Every page of the Copilot Insights sub-site, and the way back to the rest of LogiSam.