Every new hire creates an immediate data challenge. Name, role, department, reporting line, documents, system access — all of it needs to be captured accurately, in the right place, from day one. When this is done manually, errors compound fast. Fields get skipped. Data lives in three different spreadsheets. HR spends hours correcting records instead of supporting people.
HR365 solves this with a guided, structured employee creation experience built natively inside Microsoft 365. Every new employee profile is created through a step-by-step process that enforces consistency, assigns roles and reporting lines automatically, and produces audit-ready records from the start — with no manual data entry across disconnected systems.
HR365 replaces the blank form and the guesswork with a step-by-step employee creation process. HR administrators are guided through each required field in sequence — personal details, job role, department, and reporting line — so nothing is missed and no field is left for someone to fill in later from memory. Role, department, and reporting line are assigned automatically during setup, not added as an afterthought.
Every employee record in HR365 is built to be complete from creation, not corrected after the fact. HR teams can attach relevant documents and identification directly to the employee profile during setup. Onboarding information is captured at the point of creation and linked automatically to the onboarding workflow, so there is no need to re-enter data across separate systems.
Manual data entry creates inconsistent records. One administrator spells a job title one way; another abbreviates it. One profile has a reporting line; another does not. HR365 enforces a consistent data standard across every employee record, eliminating the variation that makes HR data unreliable over time. Records are stored within your Microsoft 365 tenant, making them fully auditable and accessible for compliance reporting without any additional export or manual preparation.
HR365 runs inside the Microsoft 365 environment your team already uses every day. Employee records are created and managed directly in Microsoft Teams. Outlook notifications keep relevant stakeholders informed at each stage of the process. And as a Copilot-ready platform, HR365 is prepared for AI-assisted HR insights as your Microsoft 365 environment evolves — without any additional integration work required.
HR365 Simple, Intuitive, and Seamlessly Integrated with Microsoft Teams, Powered by AI and Copilot. HR365, powered by Microsoft 365 and Copilot, provides a streamlined and intuitive experience for both employees and HR administrators. This solution leverages the capabilities of Microsoft 365 to enhance productivity, with Copilot offering intelligent assistance to users for greater efficiency.
Discover how the HR365 Leave Requests Dashboard (built for Microsoft 365) provides a monthly view of leave requests with breakdowns by department, type, and status—ideal for workforce planning.
Discover how HR365 leverages AI and Microsoft Copilot to help HR teams draft job descriptions faster, improve consistency, and accelerate the hiring process.
Learn how HR365 simplifies employee onboarding with configurable tasks, owners, and task types—fully integrated with Microsoft 365, Teams, and Copilot.
Discover HR365’s fast, multi‑filter employee search built into Microsoft 365—accurate, scalable, and Copilot‑ready.
Create, assign, and track HR forms with HR365’s built‑in low‑code forms builder—fully integrated with Microsoft 365.
Centralise employee documents securely with HR365—role‑based access, auditability, and Copilot‑ready search.
